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Audio Transcription within the Academic Arena

November 17th, 2016

Generally when people consider transcription services, they think about transcriptions being used in doctor’s surgeries and court rooms. While these are two industries that rely heavily on transcription services there are many more industries that can take advantage of using a reputable transcription service. Many industries the world over are quickly realizing the benefits that professional audio transcription services can provide them with, not only in providing accurate written transcripts but also in streamlining business processes.

One of the rising areas where transcription services are now being used is within the academic arena, especially at universities, colleges and vocational schools. The benefit of audio transcription services within academia is quickly being realized by teaching staff and students alike. Professional audio transcription services provide students and teaching staff with precise records of lesson delivery making teachers more proficient and students with greater learning retention.

By using transcription services in the academic arena, professors and teachers can improve the quality of their teaching by allowing students to review transcripts of lectures and classes. When students have access to written transcriptions of their lectures they are much more likely to retain what they have been taught and most importantly they professional transcripts can be used extensively for exam preparation. Transcripts remove the burden on students from having to try and make notes during lectures which often leads to them missing vital and critical learning information while they write. The use of audio transcription services undoubtedly allows students to earn higher grades by providing them with all of the necessary information right at the finger tips.

One of the greatest benefits of using audio transcription services in the academic arena is that it allows students to gain greater comprehension of the learning materials they have been presented. Students not only get to hear what they need to learn but they also get to see it which reinforces the material being taught. The reinforcement of lessons through written transcripts allows students to have greater memory retention of the lessons they have attended. This in turn leads to better learning outcomes for students through higher grades as well as highlighting the skills of teaching staff through increased student performance. The greater the performance of students, the greater the recognition received by teaching staff allowing for a win – win situation for everyone within the academic environment.

Another important benefit of using academic transcription services is that students who have missed a class through illness, injury or other important reason are not disadvantaged and can catch up on the lessons they have missed out on by reviewing the transcript. Some teaching professionals worry that if students have access to written transcripts of lessons that some students will not attend class. But this is easily overcome by teachers having strict policies in place to ensure that students still have an incentive to attend classes. So while there is a risk that students may attempt to take short cuts if transcripts are available this risk can be mitigated by teaching staff.

The benefits for students when professional audio transcription services are used to prepare accurate and easy to read transcripts is quite clear. It leads to greater retention of what has been taught and makes it easier for students when they are preparing for exams. But transcripts aren’t only good for students in the academic environment, with accurate transcripts students are able to reflect on what they have been taught even after they have left school and are in the work force.

Students aren’t the only ones however that benefits from the use of academic transcription services. Teaching staff can also use the transcripts to review the lessons they have taught and identify any deficiencies in their lesson delivery so they can make changes to the content if necessary. Transcripts provide an excellent opportunity for teaching staff to continually improve the lessons that they are delivering to make sure that students are receiving all of the academic direction they require to be successful in their studies. Essentially, the use of transcripts in the academic arena allows teaching staff to become more proficient and effective members of the teaching fraternity.

Not all teaching professionals have embraced the use of academic transcription services but this doesn’t mean that students have to miss out. Students merely need to record the lecture content on their smart phones or tablets and have their own transcripts provided through the use of a professional audio transcription service. Now days the cost of having audio materials transcribed is cost effective especially when you consider the benefits that a transcription will provide to students at exam time. The benefits of a written transcript of previous lessons clearly outweigh the small cost in having audio recordings of lessons transcribed by a reputable audio transcription service that specializes in transcribing academic recordings.

Let’s face it; writing notes during a lecture is extremely difficult. When students are note taking they are concentrating on writing down everything word for word and often times they miss critical information being provided by their teacher – it’s impossible for most students, unless they have a background in shorthand to be able to accurately document everything that their teacher has said. In the stress of trying to keep up many students find that they are only noting down half sentences so that they can try and keep pace with their teacher.

Sure some students think that they will be able to finish their notes later while the content is still fresh in their minds but this rarely happens, students have other classes or start socializing and before they know it they can’t remember any of the content. Unfortunately, this leads to their notes being fairly useless when it comes time to prepare for their exams. Have you ever looked back over your previous notes and wondered exactly what they meant? You won’t be the only person has taken incomplete notes during lectures. It is simply too difficult to keep pace with your teacher while trying to write down everything that is being said. Taking your own notes is really a fruitless exercise which only leads to additional stress being placed on students especially when it comes to exam time.

In contrast, consider how easily the process would be for students who attend class and start making their own recording of the lesson. Not only have they gathered an exact recording of the lesson to review later but they have now positioned themselves to be able to have the lesson transcribed by a professional transcription service. The students who adopt this approach are the ones that won’t only succeed in their studies but will also succeed throughout their lives in their chosen vocation.

All the students have to do is submit the lessons recording to a professional transcription service and await the return of their very own written transcript. Once this they have everything at their fingertips from the lesson content right through to the answers that their teachers give to students asking questions during the lesson. In essence, the transcript becomes a major part of their study notes allowing them to highlight important information and easily locate critical information. Some students even use their transcripts as the main source of their study materials taking priority over text books and other resources.

Audio transcripts are also extremely beneficial for any students who are required to undertake primary research as part of their studies. Whether the primary research is used for preparing dissertations or theses audio transcriptions play a vital role in recording the primary research. Primary research is a valuable tool when preparing a thesis as it gains firsthand accounts of information through interviews and question and answer sittings, and if this information is audio recorded it is easily transcribed by a professional transcription company.

When researching and interviewing primary sources students will often find that they have hundreds of hours of audio recordings that they would otherwise be forced to sit and listen to. By having this audio transcribed by a professional transcription service students remove the burden of the time consuming task of having to make their own notes. The more time a student is forced to spend taking notes the less time they will obviously have for analyzing the information they have obtained to structuring their thesis or paper.

Students who outsource this task to a reputable and professional transcription service will streamline the process of writing their paper and can concentrate on including all of the necessary information. Essentially, using an academic transcription service will lead to you receiving higher marks when dealing with primary sources during your academic studies.

Students today face many pressures. Whether it’s working full or part time to fund their way through school or university or dealing with other responsibilities outside of the learning environment, studying full time is not an easy process. For teaching professionals, the use of professional audio transcription services assists their students to succeed. For students the use of audio transcription services to transcribe their academic lessons makes the process of learning and preparing for exams so much easier.

Academic transcription services are an important tool for everyone involved in the academic arenas. Lesson transcription streamlines the learning and development of not only students but also assist teaching professionals to become industry leaders within their profession. Whether you are looking to improve the performance of your students or looking to make your own studies easier, all you have to do is contact a professional audio transcription service specializing in academic transcription services.

Posted by Zach Pollock (Founder, CEO) via Ben Doman


4 Benefits of Outsourcing Audio Transcription Services

July 8th, 2016

Audio transcription workers have a specialized role that requires them to receive extensive training and on the job training to ensure that they are able to provide accurate and reliable transcripts. For this reason hiring an audio transcription worker on a full time basis can be extremely expensive for any business. While many large corporations have the necessary finances to hire their own audio transcriptionist, this is a financial luxury that the majority of small and medium sized businesses don’t have. By outsourcing and using an audio transcription company you can dramatically reduce the costs involved in having your audio recordings converted into a written transcript. But best of all, outsourcing audio transcription services allows you to still receive accurate and reliable transcripts which are provided by professional audio transcriptionists.

4 benefits of outsourcing your audio transcription services

  • Reduced Overhead - No matter what type of business you are in, the demand for converting your audio recordings into a written transcript will fluctuate. Some months you will have a demand to have a high volume of transcription to be undertaken and other months you may have little of no demand for transcription to be undertaken. By outsourcing your audio transcription needs you only pay for the audio transcription services you require and don’t have the costly burden of employing a full time transcriptionist

  • Accurate and Reliable Transcripts - No matter what type of business you are in, the demand for converting your audio recordings into a written transcript will fluctuate. Some months you will have a demand to have a high volume of transcription to be undertaken and other months you may have little of no demand for transcription to be undertaken. By outsourcing your audio transcription needs you only pay for the audio transcription services you require and don’t have the costly burden of employing a full time transcriptionist

  • Flexible audio transcription services - The business world is rapidly changing and demand for audio transcription will fluctuate to meet the changes of the business world. By outsourcing to a reliable and professional audio transcription service you will be able to meet these fluctuating demands without the additional expense of hiring a audio transcription worker on a full time basis for your business.

  • All yourself and staff to concentrate on the core business - By outsourcing your audio transcription requirement to an audio transcription service you are effectively allowing yourself and staff to concentrate on your core business. Many businesses try and have their staff complete audio transcriptions when the need arises. Not only does this take your staff away from their core duties, they also lack the skill and education to provide accurate and reliable audio transcriptions. Not many people have the actual skill set necessary to provide an accurate audio transcription so it is best to have your staff concentrate on what they are best at and outsource your audio transcription needs. Audio transcription is becoming an increasingly necessary activity for all businesses. However, hiring a professional audio transcription worker for your business is extremely expensive, especially when most businesses don’t have a daily demand for transcriptions. By outsourcing your audio transcription requirements to a professional and reliable audio transcription company you can be assured of receiving cost effective audio transcripts which are accurate and reliable.

Posted by Zach Pollock (Founder, CEO) via Ben Doman


What Is Audio Transcription Used For

April 28th, 2016

What is audio transcription? Audio transcription is the process of transferring audio and verbal recordings into a written transcript. With the business world becoming more data driven there has become a high demand for audio transcription to be undertaken so that decision makers, managers and stake holders have access to written transcripts. Written transcripts composed from audio and verbal recordings provide an efficient and simple means for people to have the information they need at their fingertips.

Audio transcription is the process of transferring audio and verbal recordings into a written transcript. With the business world becoming more data driven there has become a high demand for audio transcription to be undertaken so that decision makers, managers and stake holders have access to written transcripts. Written transcripts composed from audio and verbal recordings provide an efficient and simple means for people to have the information they need at their fingertips.

In today’s ever evolving business world, audio transcription is used extensively to produce a written transcript of important events and meetings. Audio transcriptions are also used to allow audio transcripts of conversations and discussions to be directly disseminated electronically both through email, the internet and corporate intranets. Audio transcripts also have the added advantage of being able to be disseminated to a large audience group without the need for the audience to have access to a media device.

The ability for a lawyer to accurately have the evidence of a witness accurately transcribed is vitally important. Without the accuracy that is able to be provided by today’s transcription companies many lawyers would be left without the ability to effectively present many cases in court. The same holds true for medical specialists who rely upon accurate audio transcriptions for reports and notes relating to their patients, especially those patients suffering from life threatening conditions.

But it is not only lawyers and medical professionals who rely upon audio transcription. Each day throughout the world business owners, CEO’s, General Managers and key decision makers of every type of business rely upon audio transcription to accurately record critical information. By having accurate and detailed audio transcription services businesses are able to operate effectively in today’s competitive business arena.

Audio transcription is used within a wide range of businesses and industries. It is now considered that audio transcription is an essential tool for all businesses to ensure accurate record keeping of conversations, decisions and major events. By using audio transcription businesses can be assured of having the necessary information they require in word format, rather than having to rely on listening to audio recordings. By using a professional and accurate audio transcription company, businesses will be better positioned to drive their business forward effectively and efficiently.

Posted by Zach Pollock (Founder, CEO) via Ben Doman


Why use an Audio Transcription Service?

May 30th, 2016

In today’s busy corporate world the ability to transcribe audio to text is becoming increasingly necessary to stay ahead of the pack. Audio transcription services allow businesses to have accurate record of events without the need to sit back and listen to hours of audio recordings. That is the main benefit of a transcribing service, they accurately record all of your audio and transcribe it into hard copy so that the information you need is right at your finger tips.

But why would you use an audio transcription service rather than transcribe audio to text yourself? Well there are a number of beneficial reasons in using audio transcription services:

  • Using an audio transcription service is cost efficient. Some large companies may have sufficient resources to hire in house staff to convert all of their audio to text. But let’s face it; this would be a significant financial burden for small and medium sized business. By using an audio transcription service you only pay to transcribe audio to text when you need to have necessary audio files transcribed.

  • Audio transcription services provide you with greater accuracy. Transcriptionists employed by an audio transcription service are skilled in deciphering and transcribing audio files to ensure a greater degree of accuracy. Audio transcription is a difficult process and it takes years of training and experience to become a skilled transcriptionist who can accurately transcribe audio to text.

  • An audio transcription service is able to quickly transcribe audio to text. When deadlines are pressing and you have an urgent need to have audio transcribed to text then an audio transcription service will be able to assist you in meeting these deadlines.

  • Audio transcription services provide you with maximum efficiency so you and your staff can concentrate on the operation of your business. Reputable audio transcription services are able to streamline the process of receiving audio file and submitting completed audio transcripts. This ensures that your audio is securely received by the audio transcription service and also that you receive your completed transcript as soon as possible.

Audio transcription services are highly sought after by businesses throughout the world. They assist businesses to ensure that critical audio files are able to be accurately by transcribed into word format which assists decision makers to find the information they require to make critical business decisions. Not only do audio transcription services help business decision makers, they also ensure that accurate records are maintained for future use and reference.

Many specialist occupations such as doctors, dentists and lawyers also rely heavily on audio transcription services to ensure accurate record keeping is maintained. This makes there job easy as all they have to do is talk into their recorder or Dictaphone knowing that the audio transcription service will forward them an accurate and efficient transcript. Audio transcription services will give your business the edge that it needs to remain competitive in the market place.

Posted by Zach Pollock (Founder, CEO) via Ben Doman


What Is Audio Transcription Used For

April 28th, 2016

What is audio transcription? Audio transcription is the process of transferring audio and verbal recordings into a written transcript. With the business world becoming more data driven there has become a high demand for audio transcription to be undertaken so that decision makers, managers and stake holders have access to written transcripts. Written transcripts composed from audio and verbal recordings provide an efficient and simple means for people to have the information they need at their fingertips.

Audio transcription is the process of transferring audio and verbal recordings into a written transcript. With the business world becoming more data driven there has become a high demand for audio transcription to be undertaken so that decision makers, managers and stake holders have access to written transcripts. Written transcripts composed from audio and verbal recordings provide an efficient and simple means for people to have the information they need at their fingertips.

In today’s ever evolving business world, audio transcription is used extensively to produce a written transcript of important events and meetings. Audio transcriptions are also used to allow audio transcripts of conversations and discussions to be directly disseminated electronically both through email, the internet and corporate intranets. Audio transcripts also have the added advantage of being able to be disseminated to a large audience group without the need for the audience to have access to a media device.

The ability for a lawyer to accurately have the evidence of a witness accurately transcribed is vitally important. Without the accuracy that is able to be provided by today’s transcription companies many lawyers would be left without the ability to effectively present many cases in court. The same holds true for medical specialists who rely upon accurate audio transcriptions for reports and notes relating to their patients, especially those patients suffering from life threatening conditions.

But it is not only lawyers and medical professionals who rely upon audio transcription. Each day throughout the world business owners, CEO’s, General Managers and key decision makers of every type of business rely upon audio transcription to accurately record critical information. By having accurate and detailed audio transcription services businesses are able to operate effectively in today’s competitive business arena.

Audio transcription is used within a wide range of businesses and industries. It is now considered that audio transcription is an essential tool for all businesses to ensure accurate record keeping of conversations, decisions and major events. By using audio transcription businesses can be assured of having the necessary information they require in word format, rather than having to rely on listening to audio recordings. By using a professional and accurate audio transcription company, businesses will be better positioned to drive their business forward effectively and efficiently.

Posted by Zach Pollock (Founder, CEO) via Ben Doman



Why You Need Accurate and Professional Transcription Services

April 4th, 2016

Today’s fast paced business environment with ongoing interviews, meetings and business discussions, dictates the need for fast and accurate transcription services, to record the content of audio recordings into written transcripts. Transcriptions are a necessary tool for businesses in a multitude of industries, from general business offices, medical practices, and law firms to universities and government agencies.

While many firms offer transcription services, it is important for people engaging transcription services to ensure that the provider is not only professional but also provides a high degree of accuracy.

Transcription is essentially the process of transcribing audio and video materials into documentary form. Transcription in itself can be a complex process when trying to transfer the audio material into clear and accurate documentation. To increase accuracy, transcriptionists require a detailed understanding and knowledge of the terminology used in various industries.

Without this knowledge, transcriptionists are likely to misinterpret words spoken on audio and video materials resulting in inaccurate transcripts that may mislead the transcription client. A thorough knowledge of specific industry terminology also allows the transcriptionist to produce the transcript with greater speed allowing the client access to the transcript sooner for use in their business or other needs.

The most important element in searching for a transcription service is accuracy. While the ability to have a fast turnaround may seem like an important factor in choosing a transcription service, it is of little business use to have a speedily but inaccurately prepared transcript. The ability for people in business to refer back to the transcript and have confidence in the accuracy of the transcript is a key factor in making many business decisions.

The advent of modern technology including digital audio files and online audio file uploads, has made access to transcription services more readily available for all businesses. When searching for a transcription service businesses should assess the audio and video formats that the transcription service accepts. This will ensure that the transcription service is able to download or upload the audio for transcribing. With online accessibility, professional transcription services are now able to receive, transcribe, proofread and return accurate transcripts with minimal delay.

Another important consideration for businesses looking for a transcription service is that they select a transcription company that adheres to local, state and federal privacy laws. Businesses that utilize the services of a transcription company that fails to comply with relevant privacy laws will expose themselves to significant corporate risk. Most reputable transcription services will identify that they comply with relevant privacy laws and will also have a detailed privacy policy. It is important that any businesses seeking the services of a transcription company ensures they have the necessary privacy policies in place.

It may seem that choosing a transcription service is an easy process. However, businesses looking for a transcription service need to ensure the transcription service not only provide a professional service but also accurate transcriptions. Accuracy is one of the best gauges to the professionalism of the transcription service provider as an accurate transcription service will often hire the most competent transcribers. By having the knowledge contained in this article, you can be assured that you are on your way to selecting the transcription service that will meet all of your businesses needs.

Posted by Zach Pollock (Founder, CEO) via Ben Doman



Human Transcription vs. Machine Transcription...Choosing the best option

September 22, 2015

When it comes to choosing the best option for transcribing a podcasts, lecture events, medical and legal notes or transcribing interviews, knowing the pro’s and con’s about the “ human vs. machine factor,” can help you when making the final decision.

Understanding the differences between what a human transcriptionist can provide versus what machine transcription services can offer will help when needing to decide the best option that will also fit comfortably into your budget. While both will get the job done, it is important to consider many factors regarding the recording you will be submitting to the transcription service you use.

Does the recording consist of just one voice or are there two or more speakers participating in the recording? Many times if there is just one speaker working directly in proximity of the recording device there is a good possibility that machine transcription will fall within the accuracy range you are looking for.

If the recording involves two or more people in conversation, you might want to keep in mind the quality and placement of the recording device, the amount of slang and acronyms that might be used, along with the accents of the different participants. Are all of the participants easily distinguishable? Are there an excessive amount of pauses and ummm and ah’s? All of these factors come into play when you consider the keen sensitivity of the human ear and how it picks up and understands vernacular and jargon in a way that a machine can not relate to unless it is specially adapted for such a task. If this is a close description of your transcribing project then a human transcriptionist might be the better alternative.

Often times we are so used to tuning out the ambient noise that is constantly around us that we fail to realize that when it comes to recording special projects, background noise does play a factor in the accuracy of the recording you submit. If there is none or minimal noise present in your particular project, then taking advantage of the machine transcribe might be the most cost effective way to go. Machine transcribing does have a lower rate per minute pricing and with minimal background noise, your rate of accuracy should be within normal ranges of 60-95% accuracy. Yes, that low end is low, but keep in mind as mentioned above, the more clear the recording, the better the result. Rates for machine transcription can be as low as $ 0.12 per minute.

Speaking of accuracy, how important is accuracy to you? Here friends is where there is a significant difference to how your end results turn out. Human transcriptionist are able to better interpret the flow of the conversation and also tend to be more accurate when it come to predictive ability. The average accuracy rate of a human transcriptionist is around 98% , the cost of this accuracy is anywhere in the range of $ 0.70 - $5.00 per recorded minute depending on the time you require of the project to be completed in. The turnaround can be anywhere from 24 hours to seven days. The average time to expect a project done can very, most companies will have a time frame guarantee that will vary depending on the business and service style you choose to work with. The talk of accuracy brings up another question, what if you could just proofread with the audio? Maybe you should consider running the transcription through a machine first and fixing errors after. This could help speed up the process for a transcriber by quiet a bit.

Above all make sure that you choose a service that values you as a customer and is willing to work with you before, during and even after your project is concluded should you find errors that need attention.

By following these guidelines you will be able to make an informed decision about the type of transcription services you are in need of. If you have any questions please feel free to contact us and our customer response team will get back to you in a friendly and timely manner.

Posted by Zach Pollock (Founder, CEO) via Jodi Huckaby



How to get the best audio recording for audio transcription

December 1, 2015

Whether it is an interview, community meetings, panel talks or podcasts there are steps you can take to produce a good recording to hand over to the transcriptionist. The following suggestions and tips will help to ensure that you will have the accuracy you expect from the transcribing service.

  • Consider ambient/background noise­​Most people are so used to hearing the normal noises in a room, (air conditioners, fans, the buzz of florescent lights) that they forget to take in account that today’s modern recording devices can pick up every little sound. Take time to minimize background noises, turn off the ringers on phones and equipment that may turn on automatically. Also, do not forget that sometimes activities in rooms and halls adjacent to the area you will be working in can be picked on your recording. When out in public areas try to avoid recording near the street or by open windows. Try to tuck yourself in the corner and sit with your back towards the sound source to get the best results.

  • Placement of your recording device­​Whether you are using a microphone, a digital recorder or even today’s smartphones, placement of the recording device is essential. Make sure that you have enough memory on the device you will be using, this helps in avoiding an embarrassing and disappointing moment. Try to center the microphone where you will be able to capture the sound evenly. Next do a sound check. Once you have positioned the microphone, leave it in place. Moving the of the device during a recording session may cause inconsistencies that can make the recording inaudible. (Helpful hint: If you are concerned that your microphone could shift, keep some sturdy tape on hand, remember duct tape can be the miracle cure!)

    Speaking slowly and clearly­ A​sk your participants to speak slowly and clearly during the event and to try not talk over one another. Remind participants that even when they are not speaking, simple things like going through notes written on on paper or whispered side conversations can make the recording incomprehensible for the transcription accuracy.

  • Record in short files­ A​ll it takes is one long file getting lost forever due to unforeseen issues to realize that recording several short files is the way to go. It is better to lose one small file than an entire recording. Once you are done recording, make sure you download your files to a pc to ensure you don’t lose your work. Other benefits of short files are faster uploading and downloading and more than one transcriptionist can work on your files, so your project is completed in the shortest amount of time.

  • Helpful notes for the transcriber­ ​Sending your transcription service a list of the speakers and the questions on the agenda can help ensure that the transcriber understands the flow of the conversation and improves overall accuracy. You can also ask your speakers to introduce themselves and acknowledge them by name during the recorded event.

By taking the time to prepare in advance, you will save time, money and avoid the common frustrations that so many others face. You will be able to hand off your project with confidence to your transcription company and see good results thanks to the time and effort you put in before you hit the record button.

At Transcriberly.com it is our goal to provide you with quality, accurate results in a timely manner. If you have any questions or comments regarding this article or how to improve the recording of your future event our team is here to help with transcription consulting, please feel free to contact us and one of our representatives will be with you right away.

Posted by Zach Pollock (Founder, CEO) via Jodi Huckaby